Contents

1. Setting up the Basic Menu
2. Setting up Price Variations
3. Setting up Set Items

Setting up the Basic Menu

To start using ViViPOS for your day to day operations, the first thing you need to do is setup your menu.

Inputting Department Information

Departments are groups or categories which all of your products fall into. For example, in a cafe they might be hot beverage, cold beverage, sandwiches, desserts, specials, etc. Populating and setting up the departments should be first step to populating your menu.

1. Enter the configuration panel by either pressing the control panel icon or by pressing <Ctrl> O.
2. Click on the “Departments” Icon; this will bring you to the “Departments” configuration page. 
3. Click on “Add”  and enter a unique department number and unique department name.
4. Populate the fields on the top right hand panel and click “Modify / Save” to save the department.

Notes

• To modify a department, select the department to be modified, input the changes, and click “Modify /Save”  to save the changes.

• Departments are lowest level categorisation of products. Please keep that in mind when defining departments.

Inputting Product Information

Products are actual items or services which you are offering for sale. For example, in a cafe they might be cappuccino, hot chocolate, or banana bread. Populating and setting up the products should be the second stem to populating your menu.

1. Enter the configuration panel by either pressing the control panel icon or by pressing <Ctrl> O.
2. Click on the “Products” Icon; this will bring you to the “Products” configuration page.
3. On the top left hand panel, select the department which the newly created product is to belong to.
4. Click on “Add” and enter a unique product name and unique product ID.
5. Click on the price level tag to set the price of the product. The default price level is price level 1, so please enter the default price in price level 1.
   1. Price – The default price for a given price level
   2. HALO – The highest price allowed via manual adjustment for a given price level. It can be left blank if not applicable.
   3. LALO – The lowest price allowed via manual adjustment for a given price level. It can be left blank if not applicable.
6. Ensure that the Show on menu option is selected; this should be selected by default.
7. Populate any relevant fields and click “Modify / Save” to save the product details.

Notes

• To modify a product, select the product to be modified, input the changes, and click “Modify / Save”   to save the changes.

Setting up Price Variations

Product prices may differ depending on their destination and/or other factors. One common scenario is that a product is cheaper when it is picked up compared to when it is delivered.
Price levels are used to define varying product prices in a range of configurations. We will be focusing only on “Order Destinations” price level changes.
Other configurations that make use of price changes are:

• Customer Level
• Employee Default Price Level
• Price Level Schedule

Inputting Price Level Information

Product price variations can be handled using product price levels. In addition to the default price level, you can specify additional price levels. It is imperative to keep in mind that all price level entries of the ordinal value are related. For example, the 1st price level of all products is used as the default price. Should you choose to associate “Delivery” with the 2nd price level, ensure that the 2nd price level of all products have the appropriate prices when the product is delivered.

1. Enter “Products” configuration panel.  (see step 1 and 2 of Inputting Product Information)
2. Select the product to be modified on the left, and click on the price level tag to view the current price level setting.
3. Define additional price level entries. For default prices use price level 1; for non default price level entries use any level from 2-9.  (see step step 5 of "Inputting Product Information" for a description of the price level fields)
4. Enable the price level for the product by ticking the check box  next to the price level.
5. Click “Modify / Save” to save the new price level details and any other modified product details.

Notes

• The default price level will be used if the price level is not enabled.

Defining Order Destinations

1. Enter the configuration panel by either pressing the control panel icon or by pressing <Ctrl> O.
2. Click on “Order Destinations”; this will bring you to the “Order Destinations” configuration page. The “Order Destinations” can be found under Tools.
3. Click on “Add” and enter a unique destination name.
4. Populate the fields and click “Modify / Save” to save the destination.

Notes

• To modify an order destination, select the order destination to be modified, input the changes, and click “Modify / Save”   to save the changes.
• To set the default order destination, select the order destination to be set as the default, and click “Set as Default”. 

Setting up Set Items

Inputting Set Items

1. Enter the configuration panel by either pressing the control panel icon or by pressing <Ctrl> O.
2. Click on the “Products” Icon; this will bring you to the “Products” configuration page.
3. Click on “Add” and enter a unique product name and unique product ID for the set item.
4. Click on the price level tag to set the price of the set deal. The default price level is price level 1, so please enter the default price in price level 1.
5. Click on the set items tag to enter the set details. In the set items tab, you can see a collection of items that form to create the set. The various elements of this tab are:
   •     : You can add a new product into a set menu by pressing the “Plus” icon.
   •     : You can delete a product from an existing set menu by pressing on the “Minus” icon
   •     Label: The name of the item in the set menu e.g. Entry, sides or etc.
   •     Base Price: Set the base price of this product which will be used for payment discrepancy calculation, when the product is replaced by another product. Default setting is 0.
   •     Quantity: Set the sale quantity, the default setting is one.
   •     Allow Reduction: If this option is set, and if the preset product is replaced by another product that is cheaper, the discrepancy will be deducted from the final price of the “Set Items”.
   •     Preset Item: You can define the default product to be sold, of this particular item in the Set Items.
   •     Product Group: You can define the department or product group to be used when the preset Item is to be replaced. If this option is not set, the preset product of this particular item cannot be changed. The “Preset Item” does not have to belong to the defined product group or department
   •     : Update button need to be pressed after the item specific information in the set items are modified.
6. Click “Modify / Save” to save the product details.

Notes

• It is a good idea to create a “Combo” department to group all your Combo Deals together

Defining Product Groups

1. Enter the configuration panel by either pressing the control panel icon or by pressing <Ctrl> O.
2. Click on the “Product Groups” Icon; this will bring you to the “Product Groups” configuration page.
3. Click on “Add” and enter a unique product group name.
4. Click on the Navigation Links tag to define which departments and product groups form this product group.
5. You can associate and dissociate departments and product groups by clicking on the buttons.
6. Save the change by clicking on  “Modify / Save”.